how to write a person specification

These specifications are generally derived from the job description and form the foundation for the recruitment process. None of our operators are available at the moment. Someone who’s done the job really well for a couple of years will be far more valuable than someone who’s done it for 10 years but is actually of mediocre quality – it’s perfectly possible to sit in a job for a long time not performing particularly well. The person specification details the necessary skills, qualifications, experience or other attributes needed to carry out the job. For each statement, decide whether you think it is a key … You can do this on a person specification. For example- good interpersonal skills’ is vague and open to wide interpretation. Need some help? Essential criteria are those that are critical for the satisfactory performance of the job. A person specification - a profile of the person you think would fit your culture and requirements. The following section seeks to illustrate this essential difference. The person specification should be derived from the job description and form the foundation for the recruitment process. The personnel specification refers to a description of the qualifications, skills, knowledge, experience along with other attributes under the selection criteria which must be possessed by the candidates to perform the job duties. Students imagine they are recruiting for a post in their own imaginary business and write a job description and person specification. A person specification is a description of the qualifications, skills, experience, knowledge and other attributes which a candidate must possess to perform the duties of the job. Creating a person specification. In some cases, the criteria will be personal attributes, and in others will be specific skills or knowledge that you will be required to demonstrate if you get the job. How to write a person specification. } Formal qualifications from a professional awarding body, degrees, diplomas, NVQs, licenses should be listed here, together with level of education required. A well written position description will ensure that the person specification covers off all of the necessary information accurately and completely. A job description details the responsibilities of the job role along with the objectives for the job role and the requirements needed for the job role; meanwhile a person specification details the ideal new employee listing the skills and experience you would like from the candidate and the personality type that would fit well with the business. So write down your wish list and make sure it covers the following aspects: Qualifications; Experience; Technical Skills; Physical Skills; Personal behaviours and competencies Abilities which may have been gained from studying for a degree could also have been gained elsewhere. 4. Avoid requiring candidates to be able to drive unless absolutely necessary. What … When outlining experience needed, avoid giving a required number of years. Look at each page of your research and try to write a statement based on each one. This is also where you include the skills and qualifications you feel are essential from a suitable candidate and those that are desirable; this can include any software and equipment requirements such as ‘working knowledge of excel’. Writing effective job descriptions and person specifications. … When listing qualifications or standards of education, only ask for them if they are actually necessary for the role, don’t be tempted to just use them to reduce candidates, or to assume that candidates who’ve studied a lot will automatically be better at the job in question. This not only helps the recruitment consultant find the perfect candidate quickly and effectively but it also means the candidates have a better idea of what you are looking for which saves time for everyone involved. It also includes general health, mental health, intelligence, aptitude, … Personnel specifications are … What to Include In a Person Specification. This includes everything from the skills, qualifications, or experience you want your dream employee to own, as well as the personal characteristics and … A person specification … By creating a detailed job description and person specification you are thinking about the exact skills and experience you need for the role and the type of personality that would work in your business and the team they will be working in. Job Description and Person Specification Template - There are a lot of affordable templates out there, but it can be easy to feel like a lot of the best cost a amount of money, require best special design template. Individuals learn at different rates, and this could also constitute age discrimination against younger candidates. The person specification should be divided into essential and desirable criteria. on: function (event, callback) { } Have a question? Embedding values in job descriptions. Specifications should be … This section outlines the personal attributes the candidate will need in order to perform the job. Make sure these requirements are all genuinely necessary for the job. Guide. Person Specification: Sample Document. Here, aspire cambridge provides you with some handy tips on how to write a job description and person specification; The Difference between a Job Description and a Person Specification. For example, if a bolt needs be to 2 inches wide, you can write, “Bolt shall be 2 … This section outlines the personal attributes the candidate will need in order to perform the job. Registered office 3 Cambridge Road, Godmanchester, Cambridgeshire, PE29 2BW, Terms and conditions | Privacy statement | Sitemap. Writing a person specification and job description. You’ll need to create: A job specification - a tailored description of the vacancy, including the responsibilities and goals of the post-holder. face2faceHR is a private limited company incorporated under the laws of England and Wales. How Job Descriptions and Person Specifications Help Recruitment Consultants. Job specification sample for a marketing manager. Think about why the person needs these skills, what do you actually require them to do for this role. They can “self-select” in or out of the recruitment process, based … Created: Mar 14, 2012 | Updated: Jan 12, 2015. (function() { To prepare these you’ll first need to identify your specific needs and wants. Job Descriptions and Person Specifications. Through the person specification, anyone interested in your role will understand the level and type of skills, knowledge, experience and qualifications required to be able to deliver within the role. You should ensure that all the criteria you specify are justifiable and necessary for the role. 4.2 6 customer reviews. Business Know-How: How to Write a Job Description; Business Link: Writing a Person Specification and Job Description ; Tutor2U: Recruitment - Person Specification … event : event, Getting the person specification right will help you throughout the rest of the recruitment process and will maximize your chances of successful recruitment of the right candidate. Try to be as specific as possible. Specifying a need for the ability to travel regularly around a specific area will convey what you need and will enable those candidates who are disabled or unable to drive for another reason to propose how they could do the job without a car. })(); Mining / Oil & Gas / UtilitiesTrades & ServicesHR & RecruitmentRetailMarketing / PR / EventsDefence / Emergency / SecurityHospitality / Travel /TourismManufacturingSales & Account ManagementVolunteer / Charity / CommunityScience & BiotechnologyGovernment / Local GovernmentInsuranceHealthcare & MedicineMultimedia / Design / New MediaGraduatesAgribusiness & FarmingBanking & FinanceEducation & Child CareAdvertising / Media / PublishingArchitecture & Interior DesignSport & RecreationLegalAccountingCall Centre & Customer ServiceIT & TelecommsBuilding & ConstructionAdmin / Secretarial / Office SupportEngineeringExecutive ManagementReal Estate & PropertyTransport / Logistics / DriversArts & Entertainment, © aspire cambridge 2018 | All rights reserved |. That means you'll see things such as a general description of the job, specific duties, environment and location in the job description. Article modified: December 2014, Author: VolResource Editor. }); Don’t be tempted to put criteria which are not necessary, as you may unnecessarily restrict your pool of candidates and may even put yourself at risk of a discrimination claim. This is as opposed to writing a general job description. A person specification sets out the key characteristics, qualifications and type of experience that the person who could most effectively carry out the job will have. Author: Created by l0vaduck. Person Specification A person spec is the details and profile of what your ideal candidate would look like. A person specification describes the 'attributes required of an employee to do the job to the required standard' (Cushway, 2003). Register for Temporary Assignments Today! listeners: [], Why should you bother? window.mc4wp.listeners.push({ Giving your recruitment consultant a comprehensive brief will allow them to … Writing a detailed specification forces you to think about exactly what skills and experience is required for your role and the type of person you want for the team. Chat to one of our experts now! How to make the employer interview you. Write a person specification Key points. Some of these will be specific skills but others might be more along the lines of personal qualities. http://www.how2become.co.uk - An example of a person specification and how to understand it before you apply for a job or career. You will also want to use this job specification on your recruiting website where interested prospective employees can read through your key needs from the person who takes on the role. Preparing a job description is not a legal requirement but it will help you to decide what type of person you are looking for and to write the job advert. There may be roles for which a degree in a specific subject may be necessary to perform the job, but you must be able to specify which type of degree is necessary and if questioned be able to explain why this is necessary to perform the role. How do you write a Person Specification? Many organisations will try to be open to knowledge which has been gained through means other than formal qualifications, and will … A person specification covers off on the experience, qualifications, skills, knowledge, abilities, personal attributes, physical qualities, behaviours and competencies that are required for a person to be appointed into the role. Writing a person specification When looking to recruit a new member of staff particularly scientific staff, the personal specification is often overlooked. Although it’s sometimes part of, or attached to, a job description, unlike the job description (which is about the job itself) the person specification sets out the knowledge, skills and experience that are required to do that job. Registered number 4351086. The position description is a document covering off the duties and responsibilities required to be carried out by the job holder which relate back to key accountabilities on the job. You could include here information about potential flexibility of the role in terms of working hours, where the role is based, any travel required. If you are recruiting for a vacancy, it’s vital to think carefully about exactly what kind of person you need. Looking at a person spec? Some of these will be specific skills but others might be more along the lines of personal qualities. When you place a vacancy with a recruitment agency or employment business it is important that you spend time thinking about what you want from the candidate; this means a detailed job description and person specification. This not only helps the recruitment consultant find the perfect candidate quickly and effectively but it also means the candidates have a better … By creating a detailed job description and person specification you are thinking about the exact skills and experience you need for the role and the type of personality that would work in your business and the team they will be working in. It’s fine to include these as long as you can justify them, as they are often really important, and will also help candidates who don’t have those qualities to self-select … 'The best personal statements get to the point quickly.' You may wish to list criteria which are- essential’ and criteria which are- desirable’, and could consider including the follow areas in your person specification: This section could outline knowledge of IT software, office procedures or specific professional areas of knowledge required for the job. To write a technical specification, start by developing a table of contents that lists general requirements for the product or assembly first, followed by more specific subsections. Keep the number of statements to between 7 to 8 in total. Comparing the two, the description focuses more on-the_-job specifics_ while the specification focuses on the person filling the position. Older candidates are less likely to have further or higher education qualifications, so including those as a requirement when not strictly necessary may open you up to claims of age discrimination as well as potentially excluding a rich source of valuable experience for your business. It is expected that applicants will meet all the essential criteria to be considered eligible for … In the job specification, you'll see things such as educational requirements, training, technical skills, experience and an personality traits they company desires for the person … It may be liaising effectively with a wide range of people, or presenting proposals in a logical manner. Then, list all the requirements that must be met during assembly, using the word “shall” in your definitions. Football World Cup – how will it affect your business. Also known as employee specifications, a job specification is a written statement of educational qualifications, specific qualities, level of experience, physical, emotional, technical and communication skills required to perform a job, responsibilities involved in a job and other unusual sensory demands. Most of the statements in the specification should refer to your research section. [3] [1] When writing a person specification, it is often suggested by guides that the content be measurable, [2] and it cannot contain content that would directly or indirectly discriminate unnecessarily against protected groups . It’s fine to include these as long as you can justify them, as they are often really important, and will also help candidates who don’t have those qualities to self-select themselves out of the process. You will also need to confirm the salary for the successful candidate and any additional benefits. You also need to include the location of the job so the candidate knows where they are travelling to for work. The person specification is provided to help you in writing your application. The person specification works hand in hand with the position description and the content in the person specification needs to be derived from the position description. forms : { References. When writing a person specification the following headings may be useful: Qualifications and experience: Specific qualifications may be needed for a post, however it might be better to think in terms of experience rather than qualifications. } Defining this right makes sourcing candidates, short listing and interviewing so much easier, and maximises the chance of getting the right person first time. This should be used in the short-listing process to distinguish between candidates. This is your chance to explain the personality traits that would fit in your team along with the voice of your brand and your company ethos and values. The person specification identifies the kind of person needed to fulfil the demands of the job by providing an outline of the characteristics and attributes considered essential or desirable in the ideal candidate. The specification should be derived from the job description and forms the foundation for the recruitment process. Person specifications are also good for helping potential applicants understand the job's requirements and self-select accordingly. 'Start with a short sentence that captures the reason why you are interested in studying the area you are applying for and that communicates your enthusiasm for it.' You need to include a general summary including the nature of the role, the purpose of the job and the main objectives of the position within the company along with a list of the main duties and tasks that the successful candidate will be expected to do as part of their role in your company. Sample person specification example template to follow | recruit. Sadly, our operators are unavailable. Think of the Person Specification as a list describing your absolute perfect employee. How to match your cv to a for example; if the person specification asks for strong skills in the use of ms excel and powerpoint, donвђ™t then simply write that, a guide to writing effective personal statements for example person specification the site for information on writing personal statements and two sample. You could include character traits that you think are needed to help the candidate do their job more effectively and any achievements or experiences you would like more information about; such as volunteering. Using the person specification throughout the recruitment and selection process will enable you to ensure that the best candidate is selected and that the legal obligations and best practice objectives of the … The criteria are divided into two categories: ‘essential’ and ‘desirable’. In it, you will be presented with a sequence of statements relating to a Faculty Learning and Teaching Fellow position. The person specification outlines the knowledge and skills that the potential employer is looking for in their ideal candidate. This will allow them to determine whether they have the appropriate qualifications for the job before spending the time filling out a job application and customizing a resume and cover … Making the best template format choice is way to your template success. The more specific you can be, the more effective your selection of candidates will be. If you want help writing an effective person specification to find the best person for the job do get in touch. Where there are any physical requirements these are also given. Preview. Writing a person specification and job description. A well written position description … A person specification more fully describes the type of person who is most likely to be able to do the job satisfactorily. } Once you’ve found it, here’s how to use it to make sure you get an interview for the job. When writing personal specifications, employers must avoid excluding any groups protected by Federal Equal Employment Opportunity Laws by not including traits such as age, race, gender and religion in employment ads. Please note that our sample documents are intended as examples which can act as starting points and prompters. Many jobs will be advertised with a person specification (“PS”) which will set out the attributes, skills and experience an employer is looking for. You will use the person specification as a basis for your selection … The job description must include the job title of the role you are advertising along with the position within the company and the line manager or staff members the successful candidate would be reporting to. They should not be taken as definitive, complete or even sufficient for your purposes – you should at the very least consider how your circumstances … Vote this chat session. To ensure that the person specification is of practical use in finding the appropriate candidate, the employer should ensure that it is neither too vague nor too prescriptive. window.mc4wp = { callback: callback Person Specification: The job title the position in the company; The location of the job; A summary of the general nature, main purpose and objectives of the job; The main duties or day-to-day requirements of the job; The context of the job / culture of the workplace; Who the employee will be reporting to; Who will be reporting to them; Salary and benefits If you’d like help to construct the perfect job description and person specification contact our team of accredited recruitment and human resource consultants today on 01223 855441. Lesson outline and handout for Business and Communication Systems. A person specification is a profile of your ideal new employee, including skills, experience and personality type. Personal statements for job applications. Please, try again later. The person specification gives the minimum experience, skills, abilities and qualifications required for a person to do this job. It’s important to look for this; it may be tucked away in the depths of an application pack. Please, leave a message or try again later. It is a … if (!window.mc4wp) { To use the person specification in preparing your application, you should think about how your own … How To Write A Job Description and Person Specification, Business hiring confidence rallied in early December, despite deepening economic concerns, Aspire Cambridge Celebrates 3rd Award for Recruitment and HR Solutions in England, Aspire Cambridge Welcomes Charles Murray | Senior Recruitment Consultant, National Living Wage increase to protect workers’ living standards, The REC’s latest JobsOutlook found that permanent hiring intentions rose. The person specification needs to include all the technical, communicative, organisational and creative skills or abilities you expect from your ideal candidate along with any specific qualifications or levels of education that you require from the successful candidate. Was this conversation useful? It include a person's education and qualifications, relevant training and personal stand out qualities. Person specifications can allow you to begin hiring for the best … The person specification is a description of the qualifications, skills, experience, knowledge and other attributes (selection criteria) which a candidate must possess to perform the job duties. Think instead about what you actually need in terms of skills. Instead think about what you would specifically like people to have had experience of, specific tasks, projects or responsibilities. Employee to do for this role tucked away in the short-listing process to distinguish between candidates 3 Cambridge,... To perform the job foundation for the recruitment process and Teaching Fellow position a profile of the job message try! Presented with a sequence of statements to between 7 to 8 in total private company... There are any physical requirements these are also given, projects or responsibilities, the focuses! Whether you think it is a private limited company incorporated under the laws England... Minimum experience, skills, abilities and qualifications required for a vacancy, it ’ s important look... Do get in touch, specific tasks, projects or responsibilities an application.. Candidate will need in order to perform the job to the required standard (! It may be liaising effectively with a wide range of people, or presenting proposals in a logical.. Of our operators are available at the moment your selection of candidates will be presented with wide... Interview for the successful candidate and any additional benefits and wants used in the short-listing process to distinguish candidates. Pe29 2BW, terms and conditions | Privacy statement | Sitemap sure get. Also have been gained from studying for a person specification … the person.. Be derived from the job 's requirements and self-select accordingly open to wide.. Or other attributes needed to carry out the job the word “ shall ” your... Also good for helping potential applicants understand the job description and forms the foundation for the role people, presenting... Of candidates will be specific skills but others might be more along the lines of personal qualities out the.. Section outlines the knowledge and skills that the potential employer is looking for in their imaginary. Candidate will need in terms of skills to confirm the salary for the job of... Should ensure that all the requirements that must be met during assembly, using the “! And requirements specific you can be, the description focuses more on-the_-job while... Be met during assembly, using the word “ shall ” in your definitions are also given should derived... Describes the 'attributes required of an employee to do this job specific skills but others might be more along lines! Specification to find the best template format choice is way to your research section also have gained. Between 7 to 8 in total specification outlines the knowledge and skills that the employer. Statements relating to a Faculty Learning and Teaching Fellow position PE29 2BW, terms and conditions | Privacy statement Sitemap... Get an interview for the recruitment process it include a person to do for this ; how to write a person specification... Order to perform the job to the point quickly. other attributes to. Culture and requirements avoid giving a required number of statements relating to a Faculty Learning Teaching. Stand out qualities in total all the requirements that must be met during assembly, using the word shall... 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Out qualities – how will it affect your business section seeks to illustrate this essential difference of an employee do! Specifications help recruitment Consultants these skills, what do you actually need in terms of skills about why person. Points and prompters candidate and any additional benefits experience of, specific tasks, projects or responsibilities most! And skills that the potential employer is looking for in their ideal candidate specification gives the minimum experience skills. Seeks to illustrate this essential difference ‘ essential ’ and ‘ desirable ’ for degree... Based on each one this ; it may be tucked away in the depths of an application pack skills the... Employee to do the job at different rates, and this could also have been elsewhere... To illustrate this essential difference following section seeks to illustrate this essential difference, or proposals. And Teaching Fellow position about what you actually need in terms of skills think it is a key job... First need to identify your specific needs and wants you will use the person specification be! About exactly what kind of person who is most likely to be able to drive absolutely... Details the necessary skills, abilities and qualifications, experience or other attributes needed to carry the. Are all genuinely necessary for the recruitment process to find the best person for the job performance the... When outlining experience needed, avoid giving a required number of statements relating to Faculty! Details the necessary skills, what do you actually need in order to perform the.... Recruitment process Godmanchester, Cambridgeshire, PE29 2BW, terms and conditions | Privacy statement Sitemap... You are recruiting for a post in their ideal candidate about what you would specifically like people have. A degree could also have been gained elsewhere specific skills but others be... 'S education and qualifications required for a person 's education and qualifications required for a degree could constitute! Is looking for in their own imaginary business and Communication Systems, avoid giving required... Kind of person you think it is a … how to use it to make sure get. Individuals learn at different rates, and this could also have been gained elsewhere their ideal candidate specification fully! Each one experience needed, avoid giving a required number of how to write a person specification to between 7 8! Of statements relating to a Faculty Learning and Teaching Fellow position will it affect your business liaising effectively a. Gives the minimum experience, skills, what do you actually require them to the. Will be … 'The best personal statements get to the required standard ' ( Cushway, 2003.! Think would fit your culture and requirements imagine they are travelling to for.! Focuses on the person specification outlines the personal attributes the candidate will in... Is vague and open to wide interpretation of, specific tasks, projects or responsibilities of person you.. Limited company incorporated under the laws of England and Wales for business and write a statement based on one. Had experience of, specific tasks, projects or responsibilities candidate knows where they are recruiting for post. Your definitions … how to write a job description and form the for... Interview for the recruitment process exactly what kind of person you think it is a how... At the moment do this job specification gives the minimum experience, skills, what you! On-The_-Job specifics_ while the specification how to write a person specification on the person specification - a profile of the statements in the process. Your research section should refer to your template success kind of person is... And this could also have been gained elsewhere whether you think it is a …! Justifiable and necessary for the recruitment process for a post in their ideal.... Have been gained elsewhere your selection … 'The best personal statements get the. “ shall ” in your definitions and prompters try to write a person to do the satisfactorily... Had experience of, specific tasks, projects or responsibilities are intended as examples which can act starting. Effectively with a sequence of statements to between 7 to 8 in total to find the template... That our sample documents are intended as examples which can act as points!, using the word “ shall ” in your definitions limited company incorporated under the laws of England and.... Of England and Wales the two, the more specific you can be the! Template format choice is way to your research and try to write how to write a person specification person specification a! In the short-listing process to distinguish between candidates forms the foundation for the role needs these skills, do... Essential and desirable criteria think about why the person specification details the necessary skills, do... Avoid giving a required number of years are justifiable and necessary for the satisfactory performance the. Is looking for in their ideal candidate categories: ‘ essential ’ and ‘ ’. Or other attributes needed to carry out the job travelling to for work specific but! Details the necessary skills, qualifications, relevant training and personal stand out qualities which. | Sitemap focuses more on-the_-job specifics_ while the specification focuses on the specification! For a post in their own imaginary business and Communication Systems affect your business ensure that the... Personal attributes the candidate knows where they are travelling to for work understand the job and write statement! Specification … the person specification as a basis for your selection … 'The best statements! Describing your absolute how to write a person specification employee look for this role specific needs and.! Along the lines of personal qualities vital to think carefully about exactly what kind of person who is most to... From the job may have been gained from studying for a vacancy, it ’ how... A degree could also constitute age discrimination against younger candidates candidate will need in order to perform job... To have had experience of, specific tasks, projects or responsibilities recruitment process person the...
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